REGISTRATION OF VNeID FOR ORGANIZATIONS (ENTERPRISES) – PROPER & SUFFICIENT SOLUTIONS FROM 2025

VNeID Registration for Organizations – What Enterprises Need to Do from 2025

1. What is VNeID for organizations?

VNeID for organizations is an electronic identification account linked to the enterprise’s tax code, used for:

• Performing electronic administrative procedures
• Conducting transactions with tax authorities, social insurance agencies, police authorities, and customs
• Authorizing accountants, HR staff, and legal officers to perform lawful electronic operations

→ Important note:
VNeID for organizations is NOT an independent account like personal VNeID.

2. Legal reality: Why can enterprises not register VNeID on their own?

Under the current electronic identification mechanism:

❌ Organizations CANNOT independently register a separate VNeID
✅ Registration MUST be conducted through the personal VNeID of an individual representative

This individual may be:

• The legal representative, or
• A lawfully authorized person

→ This is a point that most enterprises misunderstand, resulting in:

• Repeated unsuccessful registrations
• System rejection
• Inability to identify the cause of errors

3. Solutions for registering VNeID for organizations

(Correct – feasible – currently applied)

* STEP 1: The representative must have a Level-2 personal VNeID

Mandatory conditions:

• Possession of a Level-2 personal VNeID
• Identification information fully matching legal records
• If the representative is a foreigner, a personal VNeID for foreigners must be registered first

⛔ Without a Level-2 personal VNeID → VNeID for organizations cannot be created

* STEP 2: Linking the organization on the VNeID application

Actions performed on the personal VNeID application:

• Select “Organization Identification”
• Enter:
  • Enterprise tax code
  • Organization name

The system will:

• Automatically cross-check enterprise registration data
• Verify the legal representative

❗ Matched information → VNeID for the organization is created
❗ Mismatched information → Application is rejected

* STEP 3: Authorization of VNeID for organizational use

After successful registration:

• Authorization can be granted to:
  • Accountants
  • HR staff
  • Tax officers
• Applicable for:
  • Electronic tax procedures
  • Social insurance (SI)
  • Public services
  • Mandatory digital administrative procedures from 2025 onward

4. Common situations where enterprises encounter obstacles & solutions

* Legal representative is a foreigner

Mandatory solution:

1. Register a personal VNeID for foreigners
2. Then proceed to link the organizational VNeID

⛔ Skipping step 1 → registration is not possible

* Legal representative is not familiar with technology

Practical solution:

• Use professional support services
• On-site assistance for system operations and error handling
• Avoid repeated visits and wasted time

* Long-established enterprises with inconsistent data

Examples:

• Legal representative changed but not updated
• Incorrect registered address or enterprise name

→ Solution:

• Review the Enterprise Registration Certificate (ERC)
• Update legal information
• Then proceed with VNeID registration for the organization

5. Common reasons for unsuccessful VNeID registration for organizations

❌ Individual only has a Level-1 personal VNeID
❌ Operator is not the legal representative and lacks proper authorization
❌ Enterprise tax code does not match registration data
❌ Foreigner has not registered a personal VNeID
❌ Enterprise information has not been updated in the national system

6. What should enterprises do from 2025 onward?

From 2025:

• Many procedures only accept electronic identification
• Enterprises without organizational VNeID will face:
  • Operational passivity
  • Delays in administrative procedures
  • Full dependence on individuals

→ Early registration is strongly recommended to avoid business disruption

7. VNeID registration support services for organizations at DHTaxLaw

We provide comprehensive support services:

• Assessment of enterprise legal eligibility
• Personal VNeID registration (Vietnamese & foreign individuals)
• Organizational VNeID linkage
• Resolution of system errors and data inconsistencies

8. Frequently Asked Questions (FAQ)

1. Can an enterprise independently create a VNeID account?
→ No. Registration must be conducted through the personal VNeID of the legal representative.

2. Can foreigners register VNeID for organizations?
→ Yes, but a personal VNeID must be registered first.

3. Are there penalties for not having an organizational VNeID?
→ Currently, there is no direct penalty; however, access to electronic administrative procedures will be restricted.

❗ CONTACT FOR CONSULTATION & SERVICE QUOTATION

THIEN THUY LAW CONSULTING CO., LTD (DHTAXLAW)

Address: 80/35 Đường số 3, Phường Thông Tây Hội, Thành phố Hồ Chí Minh, Việt Nam

Phone: 0911732048

Email: dhtaxlaw@dhtaxlaw.com.vn

❗Related services:

• Temporary Residence Card (TRC), visa & work permit services
• Foreign-invested company establishment services
• Vietnamese company incorporation services
• Household business registration services